Omni Accounts Job Costing Module
Introduction
Omni Accounts Job Costing Module allows you to create Jobs and post costs from Supplier
Documents, Stock Issues, Banking and Nominal Ledger. Jobs can be invoiced based
on what was quoted or invoiced as per costs.
Omni Accounts Job Costing Module is fully integrated with the Customers, Suppliers,
Stock and Banking Modules and is thus seamlessly integrated with the General Ledger
as well. Once a Job Card has been invoiced and closed, it, like all documents in
Omni Accounts, remains available for inspection, re-printing etc in Omni's unlimited
history.
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Cost Allocations from:
Once a Job has been created, it can be linked to a quotation, once the quote has
been accepted by a customer. The Job would also be linked to the relevant Customer
Account as well. Costs can be allocated to the Job in a number of ways, including:
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Source Processing
Costs can be allocated to a Job at the same time a source document is created. This
includes when stock is added to a Supplier Purchase Order. The Purchase Order will
automatically prompt you whether a stock item added to a Purchase Order needs to
be allocated to a Job. At this stage your buyer will be able to select the correct
Job number to which the stock needs to be allocated. As soon as the Supplier Invoice/Delivery
Note arrives, the stock will be automatically checked-in and then automatically
allocated to the Job.
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Stock
Alternately, if your business carries a large amount of inventory in a stockroom,
you may wish to have your store-man issue stock to a Job through a Stock Journal
Entry. This effectively 'pushes' stock onto a Job Card, according to what is required.
If a bulk amount of stock is issued, for example grease in the context of a car
service, the unused grease following the completion of the Job can be receipted
back into stock via a similar journal entry.
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Outwork/buy-outs
In the event that your business is required to involve the services of another business
in a particular Job, such as when a fabricator requires the services of a galvanizer,
these expenses may be allocated to the Job via the Non-Stock Tab, by linking a Supplier
Invoice to the Job.
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Sundry
The same is true if your business incurs once-off petty-cash expenses when they
are delivering/installing the product of the Job, for example. These can be made
via a Cash-Book entry and allocated to the Job in question and will also appear
under the Expenses Tab.
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Labour
Lastly, Labour can also be allocated to a Job. You are able to create different
Labour Categories within Omni Accounts Inventory Control Module, configuring the
relevant selling and cost prices of each. You are then able to configure Employee
Profiles for each of your employees, which can then be linked to their respective
labour category. At the close of work each day, your costing department will be
able to issue the respective number of hours worked by each Labour Category to the
Job via a Stock Journal Entry.
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Job Costing remains in-synch with your Accounting System
Because Omni Accounts Job Costing Module fully integrated with the other Omni Accounts
Modules and therefore the General Ledger as well, it will always remain in-synch
with your accounting system as a whole.
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Estimated vs. Actual Cost Comparisons
As soon as a Job is linked to a quote, the Omni Accounts Job Costing Module will
automatically update the 'Estimated Fields' with whatever stock/non-stock was included
in the quotation. At the end of the Job, Omni Accounts Job Costing Module Summary
Tab will allow you to make comparisons between what was estimated for the Job and
what was in fact used in the way of materials, including such information as GP%
etc.
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Typical Applications
Omni Accounts Job Costing Module is ideally suited to the construction industry,
bespoke manufacturers, engineers, road freight industry (costing of vehicles), consultancies
etc.
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