- Why and How to Use Batch Number Controls in Manufacturing
- Food and beverage
- Cleaning products
- Toiletries and cosmetics
- Construction materials
- Dates of the manufacturing process
- Bill of materials
- Details of the person verifying the process
- Health and safety information
- Maintenance and cleaning information
- Quality control test results
- Equipment and processing lines
- Supply line details
- Quantity of goods produced
- Best before date
- Weight of active ingredients
- This can be a really affordable and user-friendly process when you’re working with the right company.
- With batch number tracking automation, you’re able to improve integration, compliance and customer relations.
- This simplifies your quality control as you’re easily able to track your products across the company.
- Automation gives access to everyone in your organisation, as they can easily access, trace and verify batch numbers and warranty information.
- Through automation, you’re able to quickly troubleshoot which means tracking and removing any expired products from the shelves.
- With batch number automation there’s improved accuracy which means improved regulatory compliance and less chance of charges.
- Improved compliance means more likelihood of increased sales over time.
- With automated batch number controls, there are fewer accounting errors than with manual tracking.
- Distribution ERP Software and Why You Need it
- What is outdated about your existing system?
- What areas would you prefer to automate?
- Where do you need increased visibility?
- What systems need to integrate with ERP?
- What do you like about your current system?
- What is Distribution ERP?
- Human Resource (HR) management
- Financial management
- Sales and marketing
- Customer relations’ management
- Supply chain management
- Financial reporting
- Inventory management
- Reporting and analytics
- Warehouse management
- Vendor relationship management
- Shipping and logistics
- Fleet management
- Sales order management
- The Benefits of ERP in Logistics
- Inbound and outbound transportation
- Fleet management
- Materials handling
- Production and packaging
- Inventory management
- Security of goods
- Inventory Control
- Staff management
- Customisable system
- Reduced costs
- Employee working hours and lunch breaks/rest periods
- Employee information and paperwork
- Tracking staff on the road during transportation
- Payroll and staff increases and bonuses
- Staff performance
- Sick and paid leave days
- Managing casual and permanent employees
- Providing a list of backup staff members or casual employees in case of an emergency.
Why and How to Use Batch Number Controls in Manufacturing
If you’re in the manufacturing industry, you know the importance of quality control and the time constraints you face when products are suddenly recalled. Batch number control software is the best way to keep on top of your inventory. However, you have to know how to use it – and which is best for you.
What is a Batch Number?
The batch number is a designation printed on the label of whatever product you manufacture so that you can keep track of each batch produced. In addition to identifying the batch produced, the number will include particulars relevant to control and manufacture.
What is Batch Tracking?
This is a simple way of tracking your batches of manufactured goods to optimise the management of your supply chain and keep on top of quality control. Using batch tracking, you can quickly identify and locate stored goods when they’re being shipped, stored in warehouses, or distributed to consumers.
Which industries use batch number tracking?
This is incredibly useful for all types of industries related to manufacturing, among them:
How Does Batch Number Tracking Work?
If you’re implementing a batch number tracking system, here are some of the steps you can follow to ensure all controls are in place.
Define the batch size: When itemising the batch, you need to ensure the products were manufactured using the same raw materials, by the same machine and team, during the same period of time.
Choose your batch format: Your batch numbers should be unique combinations of letters and numbers. It’s best to include the product’s date and initials for easy searching.
Keep track: You’ll need to log all the details of the batch in a tracking record document.
Include all batch details: Every batch needs information pertaining to the batch. This could include:
Why Use Batch Number Tracking?
You might have a general idea of why batch number tracking is useful, but here’s an in-depth look at why you should be implementing it as a manufacturer.
Using batch numbers, you’re able to quickly identify any defective raw materials which is vital for product recalls. If there is any product defect, whether the materials, parts or machinery, you can easily determine the source of the problem and rectify the situation.
When products need to be replaced or repaired, the batch number will allow you to identify the relevant information, keeping your customers satisfied.
Many countries legally require a batch tracking system which will have to be considered when deciding what to include.
Streamlined Expiring Tracking
For those in the manufacture of food products, batch number controls are an important way to ensure high-quality food production at all times. With batch number controls, the expiration date of food will need to be tracked to keep consumers safe.
Using batch control numbers prevents the emergence of counterfeited items from entering your inventory. This is particularly important if your products are susceptible to fakes, as you can pick up counterfeits quickly to protect your profit margin.
Batch control numbers are also able to provide you with useful insights into your business such as which batches are selling better than others. This way you can quickly notice trends in which items are best to stock.
What Are the Benefits of Automating Batch Number Controls?
If you’re in the manufacturing industry and are looking at implementing batch number controls, you will probably be considering an automated system. Here’s why an inventory management system such as this can be so beneficial to your business.
What Are the Features of Batch Number Tracking in Manufacturing?
Automated batch number control systems are made even easier with the latest features. When investing in a new system, you might want to consider what features are best suited to your organisation. Here’s a look at some of the options available:
Certain batch number control software comes with auto-populating instructions that guide users through the entire process.
The batch number control software can also come with log-ins and sign-offs with double authentication requirements for added security.
Certain software comes with industry-specific compliance management tools that collect information and documents required by law.
An efficient system will come with quality control features to assist in quality testing data that tracks deviations and identifies any discrepancies in inventory.
A batch number control system will be able to integrate with existing warehouse and inventory management systems, thereby updating the system with material use and allowing for real-time inventory control.
Modern batch number control systems are now available with mobile capabilities so that you can access your software from any mobile device. This means no need for hard copies and you’re able to check on your inventory wherever you are.
Certain systems come with specialised instructions and records such as master packaging and batch packaging records. This is particularly useful for manufacturing companies specialising in pharmaceuticals.
Converting Unit of Measurement
If you’re manufacturing items that use different units of measurement, you’ll require specific software that automatically converts these base units for improved accuracy.
You might need to restrict access to your batch number control software depending on what you manufacture. This will require security controls that enforce signing off on various procedures throughout the manufacturing process.
There are specialised batch number control systems in the chemical manufacturing industries that will actually integrate with your equipment. This could be scales, thermometers, or pressure sensors so that all readings are automatically calculated.
If you’re finally convinced that an automated batch number control system is the way to go, but you’re not sure what to do next, then contact Omni Accounts. They provide industry-leading software solutions specific to your industry for a seamless and efficient inventory control system.
Distribution ERP Software and Why You Need it
If you’re in the distribution industry, you’ve no doubt come across references to ERP software, but you might not understand exactly how and why it can improve your business. Here’s what you need to know about this innovative software.
Enterprise Resource Planning (ERP) systems allow businesses to collect, store and manage data throughout the enterprise. This data can be integrated from all business departments – including human resources, manufacturing, sales, and more – and then shared, in real-time, to streamline all business operations.
What is Distribution ERP?
ERP software can be customised for each industry, and this includes distribution ERP. Distribution ERP software is often combined with Business Intelligence (BI) and Customer Relationship Management (CRM) capabilities, giving distributors more insight into customer habits. These come alongside tools such as fleet management, marketing, inventory management, and shipping for an end-to-end distribution solution.
What Are the Features of Distribution ERP?
Each ERP system will come with a number of standard features and some additional features that might add a higher price tag initially but could prove hugely effective in the long run. You’ll need to discuss what features are included and whether they’ll work for your business with your ERP software provider. Here’s an overview of what you can expect:
– Customer’s Portal
One of the many great elements of distribution ERP software is that customers have access to it as well, improving customer service and relations. Using the internet-based portal, customers will be able to input their order placement, guided by previous suggestions, going straight through to sales. This portal will decrease employee tasks and improve the cost of selling.
– Customer Relationship Management (CRM)
Part of distribution ERP systems is CRM software which gives your company access to customer-related data. This will include things such as credit limit, location, order history, and status. This data can then be translated into beneficial business information that drives marketing campaigns and customer loyalty programmes.
– Supplier’s Portal
Distribution ERP software also allows distributors to choose suppliers that have portals connected to their ordering systems. The distributor can then send off purchase requests based on customer demands and inventory levels for much smoother transactions.
Distribution businesses, like most companies involved in product sales, require some form of a point-of-sale system. Distribution ERP has barcode scanning but takes it even further. Once a customer has bought an item, and the inventory drops below a certain number, the ERP system will send a trigger to the POS device to replenish the inventory by sending an order to the distributor. This increases sales, as well.
– Inventory Organisation
When ERP systems work in conjunction with Warehouse Management Systems (WMS), distributors can better organise inventory so that it’s set up for the following transaction. This includes moving something from the back of storage to the front so that it’s ready for shipment, saving on lost time.
– Inventory Movement
Through your distribution ERP software, you’re able to communicate directly with workers in the warehouse, talking them through where inventory needs to be placed to ensure more optimum storage. Keeping your inventory moving is vital to ensure you’re getting your return on investment.
– Procurement Management
As a distribution company, you’ll rely on ways to procure goods, and this can be centralised through your ERP software. This procurement management feature will include purchase-order and bid management, handling drop shipping for products, and assisting with requests.
– Warehouse Management
This is an imperative feature for distributors and will cover a range of functions. Warehouse management software controls all processing and inventory data for more efficient operational processes. By automating the many warehouse processes, you’re also optimising employee time and reducing the chance of human error.
The ERP software will allow for communication between internal and external operators, eliminating constant back-and-forth and miscommunication that leads to massive losses. This allows for much more visibility across the entire supply chain, with users able to track all functions.
– Automated Identification
Barcoding is a hugely important aspect of distribution processes today, as the barcode acts as an identification label, storing all the product data in one convenient location. The barcode could include a product description, serial number, lot number, and other necessary information. Distribution ERP software will be able to scan and store the barcoded information for a hassle-free distribution process. If you’re working with the latest radio frequency identification (RFID) technology, you won’t even need to scan the device as the tags send off signals constantly.
– Mobile Access
With the spike of remote business operations, it’s no surprise that people working in distribution require mobile technology as well. Fortunately, ERP software can accommodate this need with mobile access distribution. Although the screen is much smaller, you can quickly check all available inventory from wherever you are, place a purchase order and make a sale without even being near the warehouse.
– Business Accounting
As with any business, it’s important that all finances, transactions, and other related cash flow information is accurately stored and easily accessible. With Distribution ERP software, you will get features such as accounts payable, accounts receivable and general ledgers that allow for the electronic payment and collection of cash and fund transfers. Your ERP software will also be able to prepare financial statements which both customers and investors can use.
With the increase in digitisation, distribution ERP software also allows you to benefit from eCommerce advantages, including selling directly to customers online. If you prefer, you can collaborate with another web-based sales’ company to deal with the storefront and customer transactions.
What Are the Benefits of Distribution ERP?
We’ve run through the many impressive distribution ERP features, but it’s not always evident exactly how advantageous these are to your business. Here’s why distribution ERP software is such a valuable investment.
1. Improve customer satisfaction
By accessing up-to-date customer data, you’re able to customise loyalty programmes and perform targeted marketing campaigns that benefit your customers. The access to a customer’s portal, improved efficiency, enhanced communication, and constant inventory replenishment will satisfy your customers.
2. Improved visibility
With your ERP distribution software, you’re able to track the product easily flows at each step of the distribution process from manufacture through to the customer. You can immediately identify any errors or challenges in supply chain management and are better placed for future business planning. Some of the challenges distribution ERP software can identify include inconsistencies in transactions, deliveries, stocks, sales, and any illicit operations.
3. Superior efficiency
Once you implement a distribution ERP system, you’ll begin to see the benefits in terms of enhanced efficiency. The reason for this is that ERP makes it that much easier to arrange orders and deliveries using the software, minimising errors and improving customer relations. It doesn’t matter if the workload increases; through ERP software, you can easily manage and maintain employee rosters, timesheets and leave days without it becoming a logistical nightmare.
4. No more order lags
Because everything is fully automated through the ERP solution, there is no delay in filing an order or shipping. In addition to this, your ERP software will let you set up the rules and regulations for credit handling, dropped shipments, and returns across multiple warehouses if needed.
5. Improved costing
With your ERP distribution software, automation removes the need to hire more staff for transaction monitoring or inventory control. The drastic reduction in errors, lower-order lags, improved efficiency, and better overall operations will impact your bottom line. The software also gives you access to your financial data so that you’re able to determine the warehouse profitability easily.
6. More accurate reporting
The improvement to supply chain visibility also allows for the compilation of data into more accurate reports, internally and externally. These can be used to improve business decision-making, and you’re able to respond quickly to any challenges to operations.
7. Better inventory management
The automation of your distribution processes makes for better inventory management. You’re cutting down the time taken for manual inventory processing while also allowing users to track and manage data across multiple warehouses. Warehouses can track expiration dates on stock, negative inventory, and bin locations.
8. Enhanced time management
As mentioned, cutting out the manual inventory management, reducing errors, and improving communication across warehouses actually makes your distribution operation a well-oiled machine. The time saved on these daily tasks can then be focused on other revenue-enhancing areas, such as enhancing customer relations, improving service, or creating an effective marketing campaign.
9. Implement demand planning
As customers purchase items, your distribution ERP software will send an alert for the replenishment of inventory so that you’re never running out of stock. This allows businesses to also perform demand planning through predictive analytics based on past trends. You can discover what products are moving quickly and which ones are lagging.
What to Consider When Choosing ERP Distribution Software
There’s a lot to consider when choosing exactly which ERP distribution software would be best suited to your business, and the process can get overwhelming. Working with an ERP supplier, you will want to consider the following factors.
– Distribution ERP functionality
You want minimal disruption and enhanced streamlining when you bring the ERP system into your distribution processes. To achieve this, it’s important that the ERP solution actually fits in with your business processes. This means having to watch ERP demonstrations and consult with suppliers.
– Determine your current challenges
The best way to decide what ERP features and functions you need is to determine what difficulties you’re currently experiencing. You need to decide:
– Check about industry experience
ERP software is improving business operations across every sector, but if you’re looking for distribution ERP software, then you need to be working with suppliers who can meet this specific demand. You want industry-specific software which is most impactful for distribution.
– Check the vendor reliability
You have to be working with a vendor who has experience with ERP specific to your industry but who also provides you with a tried-and-tested product. You’ll need to ask about previous clients, the product’s history and future plans, as well as the number of active customers.
– Scalability of the model
ERP software has the benefit of scalability, and there are likely features you will require at a later stage that you don’t want to be paying for now. Your best bet is to share your business strategy and future needs with the supplier so that you can find software that will support future plans such as growth, mergers, new technology, or new markets.
– Product pricing
Nothing in business is simply a matter of looking at a price tag. You need to consider the cost-to-benefit ratio, what your return on investment will be. This can be determined in many ways, including daily cost savings, increased automation, enhanced capabilities, among other things. There’s also the total cost of ownership, pricing model, installation costs, and any other related costs to check first.
– When to implement
The implementation of ERP software into any distribution organisation needs to be carefully considered. While there’s no perfect time as there could be some initial teething issues and adjustments to the system, certain times are certainly better than others. You will also need to consider the support provided by your ERP software partner so that you’re never left in the lurch.
At the end of it all, if you’re working with a reputable ERP vendor, like Omni Accounts, you’re going to benefit from all the distribution-enhancing features of ERP without dealing directly with hassles related to implementation, operations, training, and upgrades.
Everything you need to know about Distribution ERP
The distribution industry is being streamlined by the implementation of ERP (Enterprise Resource Planning) software systems that collate industry information and automate processes. Here’s what you need to know about this innovative business solution.
What is ERP software?
Basically, ERP software is a business management platform that stores, manages, and communicates data across all business functions. This data can be efficiently transferred across all departments in real-time to streamline processes. Some of the ways ERP software can assist businesses with daily activities are within:
What is Distribution ERP?
This particular software proves incredibly beneficial to the distribution industry and is revolutionising how companies operate. Distribution ERP tools use Business Intelligence and Customer Relationship Management capabilities which enlighten operators about buying habits.
When it comes to Distribution ERP, there are a number of useful tools included, such as:
Benefits of Distribution ERP
Here’s a look at exactly how Distribution ERP software is benefitting the industry at the moment.
1. Remove data errors
When using a multitude of software in one organisation, it is likely that you will encounter repetition and errors, something which Distribution ERP software strives to eliminate.
2. Improved visibility
Automating the management of inventory means no more manual processing which saves on time and enhances business capabilities. This means end-users can track and manage data and product flows across departments, following every step and enhancing visibility. This means business owners and managers can easily identify the parts of the process which work effectively, and which parts need remedying. It also means historical data can be used for effective forecasting and planning.
3. Enhanced quality
By improving the visibility of the distribution process, Distribution ERP software also highlights quality issues that can be tracked and attended to quickly. The ERP software results in better quality products and lower costs related to malfunctions.
4. Identify inconsistencies
ERP software allows business owners and managers to spot discrepancies between inventory listing and stock numbers, preventing errors in transactions, deliveries, stocks, and sales.
5. Elevated efficiency and customer relations
Because orders are arranged and delivered timeously through Distribution ERP, companies are much more efficient. When a company is running efficiently, customers are getting their orders and this satisfaction will most likely lead to repeat business.
6. Better time management
An efficient business process means huge savings in time as menial and manual tasks are now being incorporated into the Distribution ERP system. Tasks such as inventory and accounting are not consuming as much time which frees business owners to focus on business-developing solutions such as service improvement and marketing campaigns.
7. Growth in revenue
Savings in time and money, as well as more streamlined business processes, resulting in a growth in revenue. Business owners are better-positioned to identify and manage costs while allocating financial and human resources more effectively.
8. Manage the workload
These various business-boosting benefits will see a growth that results in a bigger workload. However, rather than overwhelming staff, Distribution ERP systems can manage the workload, leaving staff happier. There is also no need to hire extra staff which saves on costs.
9. Demand planning
Implementing Distribution ERP software provides a clear picture of the inventory levels needed so business owners can keep up with customer orders without having to disappoint customers with short supply.
Questions to ask when investing in Distribution ERP
You will need to partner with a reputable ERP software provider who offers a seamless integration process and ongoing ERP support. When deciding on a Distribution ERP option, you should ask:
Is this ERP system specifically for my industry?
There are many Distribution ERP systems but they’ve been formulated for different industries. If the system is not wholly compatible with your industry, then you’ll be missing out on many of the benefits associated with this system.
How much functionality is needed?
There are different-sized ERP solutions for different businesses so make sure you ascertain what is needed for you. The system will need to both handle your current operations but also manage as the business grows. On the other hand, an over-sized system could have unnecessary features that are a waste of money.
Industries that can benefit from Distribution ERP
There are so many industries that benefit from Distribution ERP software, here’s a look at a few and how they are leveraging this innovative system.
1. Food and beverage distribution
The ERP software systems for food and beverage distribution allows for quality assurance at every step. Product delivery timelines, storage conditions, and scheduling tools are all built into the Distribution ERP. This is key with perishables as health is obviously a major concern and regulations will have to be met.
2. Consumer goods
The handling of non-perishable consumer goods is prioritised with this form of Distribution ER through forecasting tools. Elements such as barcoding technology and associated tracking devices will feature here.
3. Medical products
This industry has many industry-specific regulations that demand accuracy to ensure standards are maintained for medical supplies. Features included in this Distribution ERP system are inventory handling, pricing, customer-facing analytics, and reporting.
4. Trade wholesaler
This industry requires the handling of a large number of products which need to be managed and cross-referenced to ensure product co-ordination.
This is a more global network of distribution requirements and focuses on parts’ management needed for servicing of all vehicle models. Included in the ERP software tools are specifications like weight, price, warranty, and labour details.
6. Building maintenance
From structural and cleaning products to those needed for installation, the building maintenance industry benefits greatly from Distribution ERP.
It’s clear that Distribution ERP software is an asset to almost every industry. It streamlines operations, provides inter-departmental efficiency, and boosts revenue. Working with an experienced organisation like Omni Accounts ensures you don’t make any ERP mistakes and end up with the best ERP software fit for your particular business needs.
The Benefits of ERP in Logistics
What is an ERP system?
An Enterprise Resource Planning (ERP) system allows an organisation to effectively manage its flow of information in a central hub by combining all business functions in an easily accessible software feature. There are many benefits to using an ERP system across various industries, and for logistics, in particular, ERP can be a powerful tool to manage the flow of daily information in real-time data, that can be accessed by anyone, anywhere.
A breakdown of logistics
Logistics, much like Supply Chain Management (CRM), involves coordinating and transferring resources from a supplier to the desired customer or storage facility. Where Supply Chain Management looks more at outside organisations working together to deliver the desired product, logistics is a more holistic approach within a specific company. Logistics looks at the whole process – from the purchase and delivery of raw materials, food and liquids, to the packaging of products, and the final transportation of goods to customers.
Some of the components of a logistics company
How an ERP system can assist logistics
An ERP system can assist logistics companies in managing their company more effectively, helping to reduce risks and company costs. Some of the ways that an ERP system can benefit a logistics company include:
With ERP software providing for one centralised system, all information required to run a logistics company can be captured in one place – including orders, inbound and outbound sales, deliveries, and more. This captured information allows the company to make informed decisions and future predictions for the company based on historical data that the ERP system provides. The decision-makers can look at previous sales trends or delivery times and make changes where necessary based on this information.
The real-time data allows immediate notification of out-of-stock products, inbound orders coming in, outbound orders that need attention, and any problems with deliveries as they occur.
The distribution side of a logistics company is one of the most important aspects of the business, as it involves precise management of the flow of distributions and control over the transportation of goods.
An ERP system provides the solution to manage the flow and distributions effectively by gathering all the necessary information in one central hub.
For transportation purposes, the ERP system can manage the transportation of goods, ensuring customers and suppliers receive their products on time. The system also allows for live communication between the drivers and coordinators, sending live traffic updates, customer addresses, and any emergency information, such as transportation issues.
Managing staff can become quite tricky, especially within a logistics company, where staff can be in various places around the country or even the world. Staying on top of staff responsibilities and whereabouts can be difficult, but with an ERP system in place, managing staff is made easy. Some of the ways managers can benefit from the ERP system with regards to the staff, include:
Most logistics companies will have specific ways in which they run their business, running personalised software options to match the needs of the business. An ERP system allows each company to personalise their system to benefit them and run their company data in the most accurate way.
The accurate, real-time data that an ERP system provides allows companies to reduce their monthly expenses, being able to make informed decisions quicker and more accurately. By not having to wait for information and feedback, the decision-makers in the business are able to attend to issues or make changes where necessary as soon as possible, before it becomes a huge expense to the company. This allows the logistics company to maintain and increase productivity monthly.
The ERP system provides a detailed analysis of each customer and a record of all their information, allowing the company to build personalised relationships with customers. The real-time data also reduces the risk of mistakes, delayed deliveries, and unfulfilled promises to customers.
Logistics plays an essential role in the running of a country, by providing a streamlined approach to the design, production, purchase, transportation, and storage of goods to various businesses. The more streamlined the logistics company can be, the more profitable it becomes for not only themselves but their customers as well. Using an ERP system, for this reason, is hugely beneficial to all stakeholders involved in logistics.