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What Are Fixed Expenses? What It Is and How It’s Used in Business

Fixed expenses graphic with accounting iconography

Financial stability is the bedrock of a thriving business. Understanding the implications of different types of costs is key to maintaining this balance. So, you may be wondering, “What are fixed expenses?”

Let’s peel back the layers and uncover how the answer to this influences the health and growth of a business. The knowledge you’ll gain here may surprise you, so let’s enhance your understanding of fixed expenses and their importance in your business management and personal finance.

What Are Fixed Expenses?

Fixed expenses are recurring costs that do not fluctuate with the production or sales volume level within a specified period. They are considered ‘fixed’ because they must be paid on a regular basis, regardless of the business’s output.

Understanding the Fixed Expenses Meaning in the Context of Business

In the realm of business expenses, fixed costs are non-negotiable payments like your monthly rent to the landlord, salaries, or the lease for your company vehicles. Your small business may also have regular overhead costs, such as utilities and internet bills, that stay the same regardless of how much you produce or sell.

Is Interest on Fixed Deposit an Income or Expense?

This question often pops up in business finance. Interest on a fixed deposit is typically viewed as income, not an expense. This is because it adds to your bank accounts rather than taking away from them. 

Salaries as a Fixed Cost

One of the core components of fixed costs in a business is salaries. As we’ve seen, these fixed costs, (often referred to as overheads) remain constant irrespective of the production or sales volume. Salaries fall into this category because they are typically based on time and are not directly influenced by the quantity of goods produced or sold. 

For instance, an employee’s monthly wage remains the same regardless of how many products the company manufactures or sells in that month. Therefore, when managing a business’s finances, it’s crucial to account for salaries as a consistent, time-based expense that does not fluctuate with production or sales volume.

Fixed and Variable Costs Examples in Business

To fully comprehend fixed expenses, it’s beneficial to compare them to variable costs. Examples of variable expenses include raw materials, direct labour, and sales commissions. These costs change with the level of production or the sales volume. Conversely, fixed expenses examples for business include property tax, lease payments, and insurance premiums, which remain constant regardless of business activity.

Budgeting for Time-Related and Semi-Variable Costs

As we delve further into the financial landscape, we encounter the intriguing categories of time-related and semi-variable costs. These, while interconnected with fixed and variable costs, hold distinct characteristics that are vital to understand for a more comprehensive view of your business’s financial health.

Time-related costs, also known as period costs, are expenses that remain unchanged over a specific period but can vary in the long run. They are essentially fixed costs but with a temporal element attached. Examples include long-term leases, depreciation, and loan payments. For instance, a loan with a fixed interest rate will have constant interest payments for the duration of the loan. However, if the interest rate changes after a period of time, the expense associated with the interest payments will alter, thereby impacting the total cost over the long term. 

Meanwhile, semi-variable costs or mixed costs have characteristics of both fixed and variable costs. They contain a fixed component that must be paid regardless of the level of output, and a variable component that fluctuates with the level of production. For example, a company’s utility bill might have a base cost that needs to be paid irrespective of how much it’s used (fixed cost), plus an additional cost that varies with usage (variable cost). 

Understanding these categories is crucial for more accurate cost prediction, enabling businesses to efficiently budget and control costs. By anticipating these costs, businesses can plan ahead, ensuring they have the necessary resources to cover these expenses over a specified period or when production levels shift. Therefore, time-related and semi-variable costs are not just financial jargon but integral pieces of the puzzle in effective financial planning and business management.

The Role of Fixed Expenses in Financial Statement Analysis

Fixed expenses play a crucial role in financial statement analysis. They contribute to the total cost of goods sold (COGS) on an income statement, impact cash flow, and determine overhead costs. Accountants incorporate fixed expenses into a break-even analysis to find the sales volume at which a business can cover all costs and begin to make a profit – the break-even point. 

Understanding Fixed Expenses Can Boost Profitability

At first glance, fixed expenses, with their unwavering persistence, might seem like a relentless burden on a company’s cash flow. However, when comprehended and managed effectively, understanding these expenses can actually become a catalyst for enhanced profitability.

Firstly, fixed expenses provide a certain predictability, allowing businesses to forecast their future cash flows accurately. As these expenses don’t change with the level of output, they form a stable base for financial planning. For instance, knowing the monthly rent or the cost of a long-term lease helps businesses plan their budgets effectively.

Next, the concept of ‘economies of scale‘ comes into play. Economies of scale refer to the cost advantages that a business can leverage by increasing its level of production. As production scales up, the fixed cost per unit goes down. In other words, the larger the quantity of a product produced, the lower the cost per product. This decrease in cost per unit can significantly boost the profitability of each sale.

Moreover, having a clear understanding of these expenses can guide a business in pricing its products or services appropriately. It allows for the calculation of the ‘break-even point’ – the point where total revenue equals total costs (both fixed and variable). Knowing this break-even point is crucial for setting prices that cover all costs and start generating profit.

Lastly, with knowledge of fixed expenses, businesses can identify areas of potential savings. For example, a company might find that leasing equipment is currently a fixed expense, but purchasing the equipment, whilst a significant upfront cost, may prove more cost-effective in the long run.

In essence, the understanding of fixed expenses isn’t merely an academic exercise. It’s a powerful tool that, when used strategically, can significantly enhance a company’s profitability and long-term financial sustainability.

A Final Word

You’ve taken a significant step towards mastering your business’s financial landscape by understanding the ins and outs of fixed expenses, from their meaning to real-life examples. While we’ve covered many aspects of this concept, consulting with third parties like accountants or bookkeeping professionals for personalised, professional advice is always a good idea. Additionally, make sure that you get the right accounting software for your business.

So, the next time you assess your cost of goods or contemplate new business costs, remember the role of fixed expenses and let them guide your decision-making process.

Chat with the team at Omni Accounts for insight into the best systems for your business.


What is a fixed expense in personal finance?  

In personal finance, fixed expenses include regular payments such as car payments, car insurance, credit card bills, and income tax.

Are savings account contributions a fixed expense?  

Typically, savings account contributions are discretionary, not fixed, as the amount can vary. However, committing to saving a certain amount regularly can be considered a fixed expense.

Are all overhead costs fixed expenses?  

Not all overhead costs are fixed expenses. Overhead refers to ongoing business expenses not linked to creating a product or service. They can be fixed (rent), variable (raw materials), or semi-variable (utilities).

Do fixed expenses include direct labour?  

No, direct labour is a variable expense because it changes with the level of production.

What are some examples of variable costs?  

Examples of variable costs include raw materials, production supplies, and sales commissions.

How are fixed expenses shown on balance sheets?  

Fixed expenses are not typically displayed on balance sheets. They appear on income statements and are factored into cash flow statements.

How does understanding fixed expenses benefit a new business?  

Understanding fixed expenses helps a new business project future costs, calculate its break-even point, and formulate pricing strategies.

Is depreciation a fixed expense?

Yes, depreciation is typically considered a fixed expense. This is because it’s a non-cash expense representing an asset’s gradual wear and tear over time. The amount of depreciation usually remains the same each accounting period, regardless of the production or sales volume level.